1. Who Is Responsible for Your Data​​​​​

HDHR Services Ltd is the data controller responsible for personal data collected through this website and in the course of providing services. 

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If you have any questions about this Privacy Notice or how personal data is handled, you can contact: 

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Email: hello@hdhrservices.co.uk
Website: www.hdhrservices.co.uk

 

HDHR Services Ltd is registered in England and Wales (Company No: 17005123)

Registered Office: 9 Woodlands End, Lepton, Huddersfield, HD8 0HY

 

Registered with the Information Commissioner’s Office (ICO): ​

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2. The Information Collected​

The following types of personal data may be collected:

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• Name

• Email address

• Telephone number

• Company name

• Job title

• Information submitted via the website contact form

• Correspondence sent by email or phone

• Technical data such as IP address, browser type and website usage data (via cookies or analytics tool where applicable)

 

Where services are provided, additional personal data may be processed as necessary to deliver HR consultancy support.  This may, in some circumstances, include employee data provided by. client organisations.

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​3. How Personal Data Is Collected​​

Personal data may be collected when:

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• The website contact form is completed

• Contact is made by email or telephone

• Services are engaged

• Marketing communications are subscribed to (where applicable)

• The website is accessed (via cookies or analytics tools)

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4. How Personal Data Is Used​

Personal data is processed in order to:

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• Respond to enquiries

• Provide HR consultancy services

• Manage client relationships

• Deliver contractual obligations

• Send relevant service communications

• Improve website performance and services

• Comply with legal and regulatory obligations​​

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​5. Lawful Basis for Processing ​

​Under UK GDPR, processing is carried out on the following lawful bases:

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• Legitimate Interests – responding to enquiries and managing business relationships

• Contract – where processing is necessary to provide agreed services

• Legal Obligation – for record keeping and regulatory compliance

• Consent – where required (for example, marketing communications)

 

Consent may be withdrawn at any time.

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6. Processing Employee Data On Behalf of Clients

Where personal data is provided by client organisations in order to deliver HR consultancy services, HDHR Services Ltd may act as a data processor on behalf of the client, who remains the data controller for that information.

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Such data is processed strictly in accordance with client instructions and applicable data protection legislation.

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7. Marketing Communications​

Marketing communications may be issued where there is a lawful basis to do so.

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Recipients may opt out at any time using the unsubscribe mechanism provided or by making direct contact.

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8. Data Sharing​

Personal data is not sold or rented.

Data may be shared with trusted third parties where necessary, including:

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• IT and website hosting providers

• Accountants and professional advisers

• Software providers used to deliver services

• Regulatory bodies where legally required

 

All third parties are expected to handle personal data securely and in accordance with data protection legislation.

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In the event of a business sale, merger or restructuring, personal data may be transferred as part of that transaction, subject to appropriate safeguards.

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9. Data Storage and Security ​

Appropriate technical and organisational measures are in place to protect personal data from unauthorised access, disclosure, alteration or destruction.

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Data may be stored electronically using secure and reputable systems required for business operations.​​

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​10. Data Retention​

Personal data is retained only for as long as necessary:

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• Enquiry data – typically up to 12 months

• Client data – for the duration of the contract and in line with legal obligations

• Financial records – in accordance with HMRC requirements

 

Data is securely deleted when no longer required.

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11. Your Rights​

Under UK data protection law, individuals have the right to:

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• Request access to personal data

• Request correction of inaccurate data

• Request erasure of data

• Object to processing

• Request restriction of processing

• Request data portability

 

Requests can be made via the contact details provided above.

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12. Complaints​

If there are concerns about how personal data has been handled, a complaint may be made to the Information Commissioner’s Office (ICO): www.ico.org.uk

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Direct contact is welcomed in the first instance to seek resolution.

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13. Cookies​

This website may use cookies to improve user experience and analyse website traffic.

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This website uses Google Analytics to help understand website usage. This data is anonymised and does not identify individuals.

 

Cookie preferences can be managed via browser settings. A separate Cookie Policy may be provided where required.

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